Stanton-under-Bardon Parish Council

Village Hall Committee Meeting Called

Added at 12:50 on 12 July 2024

All Members of Stanton under Bardon Parish Council Village Hall Management Committee are hereby summoned to attend the Parish Council Committee Meeting on Wednesday 17^th July 2024 starting at 7:00pm at Stanton under Bardon Village Hall, 2 St John Cole Crescent, Stanton under Bardon, LE67 9AE for the purpose of transacting the business shown below:

PUBLIC PARTICIPATION 

Members of the public may make representations, give evidence, or answer questions in respect of any matters included on the agenda

AGENDA

1. ELECTION OF CHAIRMAN
   1. To receive nominations and to elect the position of Village Management Committee Chairman for 2024-2025

2. ELECTION OF VICE CHAIRMAN
   1. To receive nominations and to elect the position of Village Management Committee Vice Chairman for 2024-2025

3. APOLOGIES
   1. To receive apologies for absence and to consider whether to approve the reasons given

4. CO-OPTION OF MEMBERS
   1. To receive applications and election of member(s) to Stanton under Bardon Village Hall Management Committee

5. DECLARATIONS OF INTEREST PECUNIARY AND NON-PECUNIARY
   1. To receive declarations of pecuniary and non-pecuniary interests and requests for dispensations in respect of items on the agenda

6. VILLAGE HALL HIRER TERMS AND CONDITIONS
   1. To consider the draft terms and conditions for regular hirers at Stanton under Bardon Village Hall
   2. To consider the draft terms and conditions for one off hirers at Stanton under Bardon Village Hall

7. VILLAGE HALL HIRE RATES
   1. To review the hire rates for Stanton under Bardon Village Hall
   2. To consider how payments are made to hire Stanton under Bardon Village Hall

8. VILLAGE HALL RISK ASSESSMENT
   1. To consider the draft risk assessment for Stanton under Bardon Village Hall

9. VILLAGE HALL CONTRACTS
   1. To note new arrangement for trade waste services at Stanton under Bardon Village Hall
   2. To note new Trade Waste agreement with HBBC
   3. To note the process of transferring utilities to Stanton under Bardon Parish Council
   4. To consider the quotation to purchase disposable sanitary bins
   5. To consider the changes to Stanton under Bardon Village Hall insurance policy to include the contents of Stanton under Bardon Village Hall

10. VILLAGE HALL LICENSING
    1. To note the update on the Village Halls’ premise licence
    2. To consider purchasing a PPL/PRS music licence for the village hall

11. ANY OTHER MATTERS
    1. To discuss any matters concerning the village hall to be put forward as future agenda items

Signed:               Dated: 10^th July 2024

Stanton under Bardon Parish Clerk, Stanton under Bardon Village Hall, 2 St John Cole Crescent, Stanton under

Bardon, LE67 9AE